Rental charge regularization, done cleanly

Last updated 10 May 2026AdminLanding Editorial

Compare provisions to real costs, apply only the recoverable charges, and produce a tenant-ready annual statement — within the 3-year legal limit.

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How charge regularization works

Four steps from the copropriété accounts to a statement your tenant will accept.

Total the year's provisions

Add up the monthly charge provisions (provisions pour charges) the tenant paid alongside the rent over the period.

Compare with real expenses

Tally the recoverable charges actually incurred (water, heating, lift, cleaning…) from the copropriété accounts, then compare to the provisions.

Issue the statement

Produce a clear décompte de régularisation showing provisions paid, real costs, and the balance owed or refundable — with the breakdown by category.

Settle the balance

Refund the tenant if they overpaid, or request the catch-up if they underpaid. Keep supporting documents available for one month.

Charge regularization in France: the rules

Provisions vs flat-rate charges

Most unfurnished leases use monthly provisions for charges — estimated payments that must be reconciled once a year against the real recoverable costs. Furnished and shared leases may instead use a flat-rate (forfait), which is never regularized. With provisions, the annual régularisation is mandatory and protects both sides: the tenant only pays their genuine share, and the landlord recovers real costs.

Recoverable charges only

Only the charges listed in Decree No. 87-713 may be passed on to the tenant: water and heating consumption, lift upkeep, common-area cleaning and lighting, the household-waste tax, and certain minor repairs. Major works, the landlord's management fees, and the taxe foncière (excluding the waste tax portion) stay with the landlord.

Documentation and deadlines

Send a per-category breakdown to the tenant one month before the regularization.
Keep supporting documents available for consultation for six months.
Claims (catch-up or refund) are time-barred after three years.
Spread payment of a large catch-up over 12 months if the tenant requests it.

Reflect the new charge amount on your monthly rent receipts, and revise the rent itself with our IRL revision tool.

Frequently Asked Questions

Provisions, recoverable charges, documentation, and deadlines.

What is a charge regularization (régularisation des charges)?

It is the annual reconciliation between the charge provisions the tenant paid each month and the recoverable charges the landlord actually incurred. The difference is either refunded to the tenant or charged as a catch-up. It is governed by Article 23 of the Law of 6 July 1989.

Which charges can a landlord recover from the tenant?

Only charges listed in Decree No. 87-713 are recoverable: water, heating, lift maintenance, common-area cleaning and electricity, household waste tax, and certain minor upkeep. Major works, management fees, and the landlord's own property tax are not recoverable.

Must I provide supporting documents to the tenant?

Yes. One month before the regularization, you must send the tenant a breakdown by category. The supporting documents (invoices, copropriété accounts) must be made available for consultation for six months after sending the statement.

How far back can unpaid charges be claimed?

Charges (and overpayment refunds) can be claimed within three years (prescription triennale, Article 7-1 of the 1989 Law). Beyond three years, the right to recover the catch-up is lost.

What's the difference between provisions and a flat-rate (forfait)?

Provisions are estimated monthly payments that must be regularized annually against real costs. A flat-rate (forfait de charges), allowed mainly for furnished and shared leases, is a fixed sum that is never regularized — but it cannot be revised upward beyond the IRL.

When should I regularize the charges?

At least once a year, typically after the copropriété's annual accounts are approved. If you have not regularized for several years, you can still do it within the three-year limit — AdminLanding helps you build a clean per-year statement.

Important: AdminLanding is a technology platform, not a law firm. We do not practice law, provide legal advice, or act as lawyers (avocats), notaries (notaires), or any regulated legal professional as defined by French Law No. 71-1130 of December 31, 1971. The documents and calculations provided are general-purpose tools for convenience only — they do not constitute personalized legal advice. We strongly recommend consulting a qualified professional before relying on any document generated through our platform.

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EU-hosted • ALUR compliant • Decree 87-713 charge list